If you are still in the old system of document management, it’s time you made the shift. There is more to gain with digital scanning. All documents that could have ended up in cabinets and shelves are converted into soft copies. The soft copies are easier to retrieve and organize. Scanner software also comes with plenty of features including conversion to PDF, editing, OCR, searching, brandable portal, flexibility and so on. The software is also able to connect with online storage systems such as Google Drive. In simple terms, having a doc scanner software is a plus for your business. What does the software do?
It?s the main purpose. Businesses no longer want the manual handling of It is much easier to sit behind a computer and access every document you want. In some cases, you can even do the accessing on the go; that is using a mobile device. The transition from paper to PDF is very easy and fast using the scanner software. Once they are in the soft copy version, then it becomes easier to manage.
- Doc organization
When physical cabinets were invented, they were perfect. They adopted an upward design to make the most of the office space. For the time they have been in use, they have performed their intended role. But time has come for them to give way for the digital cabinets. These are easier to manage so why not You can easily organize the scanned documents, email documents computer files and any other documents easily.
This is an advanced form of the scan. The documents you want to be scanned are not just converted to PDF, but into a format that can be edited and recognized by the computer. The text in the paper gets transmitted directly from paper to electronic texts. It can then be manipulated to whatever the user desires. Usually, one would have to do with a document that you can?t edit or do the typing word by word to achieve this. OCR, however, makes things easy for you. Once the documents and the faxes are in the system, one can fully search them and access them.
- Document previewing
Sometimes, one is not interested in retrieving the entire document. The scanner software gives you the preview of a given document. Then you can decide whether to proceed to access it or go for another search. This is helpful when you are not sure which scans you are after.
- Sharing documents
Some business documents remain confidential and are not to be shared. Others are however meant to circulate amongst the employees. Some are even meant for the clients. You don?t have to worry about the mechanism to share such documents. You can do it using the scanner software.
- Online integration
The scanner software is developed to link up with online services such as Google Drive and Dropbox. You can store your docs in these platforms and access them anywhere you are at any time.